PhotoCRM is the all-in-one CRM for photography businesses — studios, sole proprietorships, and partnerships. It includes client management, project tracking, invoicing, contracts with e-signatures, client portals with branded galleries, cloud storage, and business analytics in one platform.

Does PhotoCRM offer a starter tier?

Photography businesses can start on PhotoCRM's starter tier with 20GB of cloud storage and full access to all features including projects, clients, invoicing, contracts, e-signatures, client portals, and analytics. Higher storage tiers are available for studios with larger libraries.

How does PhotoCRM compare to other photography CRMs?

PhotoCRM is purpose-built for photography businesses. It includes client management, invoicing, contracts, e-signatures, cloud storage, client portals, and analytics in one platform. It was built by a working photographer for photography studios, sole proprietorships, and partnerships.

Yes. PhotoCRM uses industry-standard security practices including encrypted connections (HTTPS), secure cloud storage, and automatic backups. Your data is backed up automatically and we never share or sell your information. Multi-tenant architecture ensures complete data isolation.

Can I migrate my existing clients and projects?

Yes! PhotoCRM includes a simple import tool that lets you bring in client data from spreadsheets or other CRM systems. Our support team is happy to help you get set up quickly.

What features are included with PhotoCRM?

PhotoCRM's starter tier includes everything: client and project management, professional invoicing with payment tracking, contracts and e-signatures, branded client portals with photo galleries, 20GB cloud storage, Google Drive and OneDrive sync, video hosting, business analytics, and a portfolio website builder. No features are locked behind a paywall on the starter tier.

Is there a steep learning curve?

Not at all! PhotoCRM is designed to be intuitive. Most photographers are up and running within an hour. Our interface is clean and focused, so you can start managing clients right away without getting overwhelmed by features you don't need.

PhotoCRM

Start free

The photography CRM for everything but the camera.

Name: PhotoCRM — CRM for Photography Businesses
Availability: InStock
Author: PhotoCRM

Bookings, clients, galleries, contracts, invoices, and payments. One place for studios and solo shooters. Free forever to start.

Start free

Free forever to start. No credit card. Set up in minutes.

135+ countries/30+ currencies/Branded portals/iOS app/Your data, never sold

You became a photographer to shoot, not to chase invoices across five apps.

PhotoCRM replaces the gallery host, the invoicing tool, the contract app, the spreadsheet, and the email back-and-forth with one platform built for how photography work actually flows.

The workflow

From first inquiry to final payment, one platform follows the job.

Book

Every shoot tracked from inquiry to invoiced.

A lead becomes a project with a client, address, date, and services. Statuses carry it from booked to delivered to paid, so you always know where each job stands.

Manage

A real CRM, not a list of names.

Every client holds their full history: past shoots, what they paid, what they still owe. Repeat work and details live in one record instead of your inbox.

Deliver

Galleries that look like your brand, not ours.

Clients get a private portal with your logo, your colors, optionally your own domain, to view photos, sign contracts, and pay. White-label, end to end.

Get paid

Invoices, deposits, and payments, built in.

Split an invoice into deposit and balance, collect with Apple Pay or card inside the portal. Stripe-powered, 135+ countries. Overdue reminders send themselves.

Grow

Know exactly where the money comes from.

Revenue by client and service, pending and overdue totals, lead-to-booking conversion, your best repeat clients, without exporting to a spreadsheet.

See it in motion

Booking to delivery, in two minutes.

Everything included

Twelve toolsets. No “coming soon.”

Projects & pipeline

Booking-to-delivery statuses
Lead pipeline (kanban)
Google Calendar sync
Shoot-day reminders

Client CRM

Project & revenue history
Notes & preferences
CSV import from any CRM
Repeat-client tracking

Media & storage

Cloud storage (R2)
Google Drive / OneDrive import
EXIF & advanced search
Watermarking

Video hosting

Upload & auto-transcode
Streaming player
Per-project galleries
Codec handling

Galleries & sharing

Branded client portal
Share links, no login needed
Expiry & password controls
One-click ZIP downloads

Invoicing & payments

Deposit & balance splits
Stripe, 135+ countries
Apple Pay & saved cards
Auto overdue reminders

Contracts & e-sign

Reusable templates
Send & sign by link
Audit trail
Auto-generated PDFs

Portfolio website

Public branded site
Guided setup wizard
Contact form → pipeline
SEO-ready

Analytics

Revenue & overdue
Per-client & per-service
Conversion & growth
CSV export

Team & control

4 roles, 25+ permissions
Audit logging
Revenue privacy
Multi-tenant isolation

Integrations

Stripe payouts (Connect)
Gmail inbox & tracking
Google Calendar
Drive / OneDrive

Native iOS app

Real-time sync
Payments on the go
Push notifications
On-site capture

See the full breakdown

Native iOS app

Your studio, in your pocket.

The project you booked on your laptop is on your phone before you grab your gear. Real-time sync, payments on the go, and a push the second a client signs or pays.

Real-time sync between web and mobile
Tap-to-pay or text a payment link
Push the moment a contract is signed
Capture and tag photos on location

Download on the App Store

9:41

Today

Your shoots

This month

$12,450

3 invoices awaiting payment

Riverside Listing

Today · 3:00 PM

Patel Family Portraits

Tomorrow

Headshots, A.R.

Friday

The product

Real screens. Click any of them.

Pricing

All core features included, free.

Storage upgrades from $9/month. White Label from $35/month.

$0/month, forever

All core features included, free forever for photography businesses. 20GB storage included.

Start free

Everything included

Client & project management

Lead pipeline & calendar

Professional invoicing

Contracts & e-signatures

Branded client portal

Video hosting & streaming

Portfolio website builder

Gmail & Calendar sync

Business analytics

Payments in 135+ countries

Native iOS app

Your data, never sold

Storage upgrades start at $9/mo (100GB), up to 2TB.

White Label · optional add-on

$35/monthor $350/year

Make the entire client experience yours — your brand, your domain, no PhotoCRM mentions.

Add White Label

Your logo, colors & email sender name

Custom portal domain (portal.yourstudio.com)

Remove all “Powered by PhotoCRM” credits

1TB cloud storage included

20 team-member seats

Everything in the free plan

Optional — the core platform stays free. Cancel anytime; your branding is preserved if you re-subscribe.

Frequently asked questions

Everything you need to know about PhotoCRM

Still have questions? Contact support

A photography CRM for your niche

Explore by what you need

Put the whole business behind the camera in one place.

Free forever to start. Bring your storage, your brand, and your clients.

Start free

No credit card. Set up in minutes.

Your studio, in your pocket.

The project you booked on your laptop is on your phone before you grab your gear. Real-time sync, payments on the go, and a push the second a client signs or pays.

Real-time sync between web and mobile

Tap-to-pay or text a payment link

Push the moment a contract is signed

Capture and tag photos on location

Download on the App Store