What is the best free photography CRM?

PhotoCRM is a free photography CRM, purpose-built for professional photographers. It includes client management, project tracking, invoicing, contracts with e-signatures, client portals with branded galleries, 20GB cloud storage, and business analytics, all free. No credit card required, no trial period, free forever.

Is PhotoCRM really free?

Yes. Every core feature is free forever: projects, clients, booking pages, invoicing, contracts, e-signatures, client portals, and analytics, with 20GB of cloud storage and 3 team seats. No credit card required. You only pay if you want Enterprise ($35/month, or $350/year), which adds white-label branding with your own portal domain, 1TB of storage, 20 team seats, and no PhotoCRM fee on client payments.

Are there fees on client payments?

Card payments go through Stripe at its standard processing rate. On the free plan, PhotoCRM adds a 2% platform fee to each payment. Enterprise removes PhotoCRM's 2% fee on client payments, so you pay only Stripe's standard processing rate (about 2.9% + $0.30 on US cards).

How much storage do I get?

The free plan includes 20GB. Enterprise includes 1TB. Need more than 1TB? Contact us at support@photocrm.io and we will set it up on your account.

Does PhotoCRM include online booking?

Yes. Every account gets a personal booking page (photocrm.io/book/yourname), or several, one per shoot type, where clients pick a service and time, add extras like hair & makeup, apply coupon codes, and pay a deposit or retainer through Stripe. Availability respects your weekly hours, breaks, blackout dates, buffers, and Google Calendar, and every booking automatically creates the client, project, and pipeline entry. You can also embed booking on your own website with an auto-sizing widget.

How does PhotoCRM compare to other photography CRMs?

PhotoCRM's core is free for good, not a time-limited trial. While competitors like HoneyBook, Dubsado, and ShootProof charge $16–40+/month, PhotoCRM gives you client management, invoicing, contracts, e-signatures, cloud storage, client portals, and analytics at no cost, with one optional paid plan, Enterprise, for white-label branding. Built by a photographer, for photographers.

What features are included in the free photography CRM?

PhotoCRM's free plan includes every core feature: online booking pages with deposits, client and project management, invoicing and estimates with payment tracking, contracts and e-signatures, branded client portals with photo galleries, 20GB cloud storage, 3 team seats, Google Drive and OneDrive sync, video hosting, business analytics, and a profile in the PhotoFinder directory where clients can find and book you. The one paid plan, Enterprise ($35/month), adds white-label branding with your own portal domain, 1TB of storage, 20 team seats, and no PhotoCRM card fee.

Yes. PhotoCRM uses industry-standard security practices including encrypted connections (HTTPS), secure cloud storage, and automatic backups. Your data is never shared or sold. Multi-tenant architecture ensures complete data isolation between accounts.

Can I migrate my existing clients and projects?

Yes! PhotoCRM includes a simple import tool that lets you bring in client data from spreadsheets or other CRM systems. Our support team is happy to help you get set up quickly.

Is there a steep learning curve?

Not at all! PhotoCRM is designed to be intuitive. Most photographers are up and running within an hour. Our interface is clean and focused, so you can start managing clients right away without getting overwhelmed.

PhotoCRM

The free CRM for photographers.

Name: PhotoCRM — CRM for Photography Businesses
Availability: InStock
Author: PhotoCRM

Online booking, galleries, contracts, invoices, and payments. Free forever, no credit card.

Start free

#1 of 23photography CRMs,9.4/10by iTechGuides

photocrm.io/dashboard

Aurora Studio

3 new bookings came in overnight

Good morning, Sam

Thursday, Aug 14 · 2 shoots today

New project

Revenue this month

$12,450

+18%

Bookings

+3 this week

Outstanding

$2,300

2 invoices

Up next

Riverside Listing Shoot

Today · 3:00 PM · Hartman Realty

Deposit paid

Palm Grove Estate

Tomorrow · 10:00 AM · twilight + drone

Contract signed

148 Waterway Lane gallery

Delivery due Friday · 64 photos

Editing

Works with the tools you already use

Card and Apple Pay payments, deposits, and payouts
GmailGmail: Send and receive client email inside PhotoCRM
Google CalendarGoogle Calendar: Two-way shoot and booking sync
Google DriveGoogle Drive: Import shoots straight from Drive
OneDriveOneDrive: Import shoots straight from OneDrive
ClaudeClaude: Ask Claude about your business and let it update PhotoCRM for you

Connect in a couple of clicks from Settings, Integrations. No developer needed.

New

PhotoFinder: clients search, you get booked.

Every PhotoCRM account can publish a free public listing on our photographer directory. Clients browse a live map, filter by specialty and price, flip through your work, and book a real time slot on your calendar. No lead fees, no commission.

Interactive map, near-me search, and city pages built for SEO
Your photos, videos, reviews, and live pricing on one profile
Booking goes straight into your pipeline and calendar

Browse photographers List your business free

Online booking/135+ countries/30+ currencies/Branded portals/iOS app/Your data, never sold

You became a photographer to shoot, not to chase invoices across five apps.

PhotoCRM replaces the scheduling link, the gallery host, the invoicing tool, the contract app, the spreadsheet, and the email back-and-forth with one platform built for how photography work actually flows.

Shooting a specific niche? See how it works as a CRM for real estate photographers, or for weddings, portraits, and events.

Online booking

Send one link. Wake up booked, paid, and on the calendar.

Your booking page lives at photocrm.io/book/yourname. Clients pick a service and a time, pay the deposit, and it lands in your pipeline, no back-and-forth.

Services that sell the shoot. Photos, descriptions, and add-ons like hair & makeup that adjust time and price, plus coupon codes for promos.
Paid before it hits your calendar. Collect a deposit or retainer through Stripe at booking. Prefer to vet requests first? Flip on approval mode.
Availability that’s actually true. Weekly hours with breaks, blackout ranges, buffers, daily booking limits, all timezone-correct and checked against your Google Calendar.

photocrm.io/book/yourstudio

Book a session

Your Studio Photography

Family Session

90 min · outdoor or studio

$350

Senior Portraits

60 min · 2 outfits

$275

Add hair & makeup

+45 min · +$120

Friday, Aug 14

9:00 AM11:30 AM2:00 PM

Due today (deposit)$100

Confirm & pay deposit

One page or many

Run a single page, or separate ones for seniors, families, and headshots, each with its own link and services.

Embeds on any website

A script widget that auto-sizes to your site and doesn’t look like an iframe. Match your colors or go transparent.

Booked means done

Every booking creates the client, the project, and the pipeline entry, and sends the confirmation emails.

Set up your booking page free

The workflow

From first inquiry to final payment, one platform follows the job.

Every shoot tracked from inquiry to invoiced.

A booking from your page (or a lead you add yourself) becomes a project with a client, date, and services attached. Statuses carry it from booked to delivered to paid, so you always know where each job stands.

Pipeline

New inquiry

Brand shoot, Maple & Co

via contact form · 2h ago

Booked

Patel Family Portraits

Aug 16 · deposit paid

Riverside Listing

Aug 14 · 3:00 PM

In progress

Chen Wedding

editing · due Fri

Booking receivedclient, project, and calendar entry created automatically

Everything included

Twelve toolsets. One login.

Online booking

Projects & pipeline

Client CRM

Invoices & estimates

Contracts & e-sign

Payments & finances

Media & storage

Delivery & sharing

PhotoFinder profile

Analytics

Team & control

iOS & Android apps

See the full breakdown

iOS & Android apps

Your studio, in your pocket.

The project you booked on your laptop is on your phone before you grab your gear. Real-time sync, payments on the go, and a push the second a client signs or pays.

App Store Google Play

Hello, Sam

Welcome back

Thursday, Aug 14

2 shoots today

Active Projects

$12,450

Revenue

Quick Actions

New ProjectNew InvoiceNew ClientStorage

Action Required

Invoice #1041 overdue

Riverside Listing · $325.00

HomeProjectsClientsInvoicesMore

Dashboard

Projects

Search projects…

AllBookedEditingDelivered

148 Waterway LaneEditing

Hartman Realty Aug 14$325

Palm Grove EstateBooked

Coastal Group Aug 15$475

Downtown Loft, 2-unitDelivered

James Carter Jul 28$650

Lakeshore RefreshPaid

Hartman Realty Jul 11$295

HomeProjectsClientsInvoicesMore

Projects

Analytics

$61,300

Total Revenue

$2,300

Pending

Projects YTD

+42%

Growth Rate

Monthly Revenue

Mar

Apr

May

Jun

Jul

Aug

Best month yetAug · $14.2k

HomeProjectsClientsInvoicesMore

Analytics

Enterprise · White Label

Your clients see your studio. Not our software.

Every gallery, invoice, contract, and email your clients touch carries your brand, down to the domain in the address bar and the sender on the email. To them, this is your studio’s platform.

Your domain

The client portal lives at portal.yourstudio.com, not ours.

Your logo & colors

Portal, galleries, invoices, and contracts styled to your brand kit.

Your emails

Client emails show your studio name as the sender. To send from your own address, connect Gmail or your own email server (on any plan).

1TB storage included

Room for full-resolution delivery, bundled into the plan.

0% PhotoCRM fee. Enterprise removes PhotoCRM's 2% fee on client payments, so you pay only Stripe's standard processing rate (about 2.9% + $0.30 on US cards).

Get Enterprise

$35/month, or $350/year (2 months free) ·

Pricing

All core features included, free.

One paid plan, if you want it: Enterprise, $35/month, with white-label branding, 1TB of storage, and no PhotoCRM fee on payments.

$0/month, forever

All core features included, free forever for photography businesses. 20GB storage and 3 team seats included.

Start free

Everything included

Online booking pages

Client & project management

Lead pipeline & Google Calendar sync

Invoices, estimates & discounts

Contracts & e-signatures

Branded client portal

Video hosting & streaming

PhotoFinder directory profile

Business analytics

Payments in 135+ countries

iOS & Android apps

Your data, never sold

Client pages show “Powered by PhotoCRM”. Card payments carry Stripe's standard rate plus a 2% PhotoCRM fee. Enterprise removes the 2%.

Enterprise · White Label

$35/monthor $350/year, 2 months free

Make the entire client experience yours: your brand, your domain, no PhotoCRM mentions, and no PhotoCRM fee on payments.

Get Enterprise

No PhotoCRM fee on payments: Stripe's standard rate only

Your logo & brand colors everywhere

Custom portal domain (portal.yourstudio.com)

Client emails under your studio name

Remove all “Powered by PhotoCRM” credits

1TB storage

20 team seats

Everything in the free plan

Need more than 1TB? Contact us at support@photocrm.io. Cancel anytime: you go back to Free and keep your files and branding settings.

Frequently asked questions

Everything you need to know about PhotoCRM

Still have questions? Contact support

A photography CRM for your niche

Explore by what you need

Put the whole business behind the camera in one place.

Free forever to start. Bring your storage, your brand, and your clients.

Start free

No credit card. Set up in minutes.

Works with the tools you already use

Gmail

Google Calendar

Google Drive

OneDrive

Claude

Connect in a couple of clicks from Settings, Integrations. No developer needed.

You became a photographer to shoot, not to chase invoices across five apps.

The free CRM for photographers.

Works with the tools you already use

PhotoFinder: clients search, you get booked.

You became a photographer to shoot, not to chase invoices across five apps.